In Year Admissions

IN YEAR ADMISSIONS

Thank you for your interest in transferring your child to Woolmer Hill School. Woolmer Hill School is an Academy and the Weydon Multi Academy Trust is the Admissions Authority. The Admissions Authority is responsible for setting the admission arrangements, holding waiting lists and for allocating places.  

You can make an In-Year application if you would like your child to join Woolmer Hill School outside of the normal admissions round, because:

• you are moving house and your child cannot continue at their current school, or
• your child is being educated at home and you want them to attend a mainstream school instead, or
• your child is already at school, but you want to move them to a different school

If you are resident in Surrey, applications can be made either directly to Woolmer Hill School or to Surrey Admissions. (Please note, you must not withdraw your child from their current school until you have secured a place for them at another school). If you do not live in Surrey, please contact Mrs Crosby our WMAT admissions officer directly.

Applications can be made for an In-Year Admission up to four weeks before the place is needed. For members of the Armed Services and Crown Servants who are being relocated to the area, you can apply up to 4 months in advance of a move. For applicants who are seeking a school place for a child from the beginning of the autumn term, you can apply from the beginning of July.

Please complete an application by either applying online using the In Year Online Portal, or applying on paper. Details can be found using this link  https://www.surreycc.gov.uk/schools-and-learning/schools/admissions/in-year

If you are applying on paper, the form required is an Application Form CMA. If you require a hard copy of this document to be sent to you, please contact the school on 01428 654055 and then choose the option for Admissions or email lcrosby@wmat.org.uk and one will be posted to you.

The person applying should be the person with parental responsibility for the child. If you are unsure of your status, you should submit your application with a covering letter explaining your situation. 

Please attach / upload or enclose two types of proof of residency and if applicable, any supporting information such as professional evidence to support an exceptional  / medical / social claim, a change of address or proof of arrival in the United Kingdom.

A supplementary form is needed if you are applying under our Staff criteria 2.

Applications are processed and outcomes communicated as quickly as possible, usually within 15 school days of receiving your fully completed application form.

You must respond to any offer of a place within two weeks. Your offer will explain how to accept or decline the place. The offer of a school place may be withdrawn if you fail to accept the place in time.  

We will normally arrange for your child to start with us as soon as it is possible to do so, and no later than 10 school days of you formally accepting the place. You should make arrangements for your child to take up the place as soon as it is offered. If there is a good reason for deferring take up, the maximum deferral period is usually the start of the next half term. 

If we are unable to offer you a place, we will advise you why we cannot offer you a place and we will add your child’s name to our waiting list. Waiting lists are ranked as per our Admission Policy. Your child's position on a waiting list may go down as well as up, for example, if other children with greater priority according to the school's admissions criteria are added to the list. Lists are disbanded at the end of each academic year and should you wish to be considered for a school place for the following academic year, a fresh application will need to be made.

You have the right to appeal if you do not receive an offer from your preferred school. Please see the appeals section on our website for more information.

All information on In-Year applications received and any offers made will be shared with Local Authority Admissions within two days.

Woolmer Hill School is part of the Weydon Multi Academy Trust and therefore, please contact the WMAT Admissions Officer, Mrs Crosby for further information and guidance by emailing lcrosby@wmat.org.uk or by telephone on 01428 654055 and then choose the option for Admissions.

Alternatively, for full and comprehensive admissions details, please see our Admissions Policy and also www.surreycc.gov.uk/schools-and-learning/schools/admissions/in-year

Please click here to view the Weydon Multi Academy Trust Admissions Policy.